The Principal Investigator or Alternate Contacts need to complete the Session Investigators form in UAS. In order to do this, all those planning to come to Diamond must be registered in UAS and must have watched the health and saftey video and completed the test.
The deadline structure for the submission of the Session Investigators is:
- No later than 5 working days before the session starts where accommodation is required.
- No later than 2 working days before the session starts where access to Diamond or a FedID are required, but no accommodation is needed.
- No later than the session start where the session is remote access and the users already have a FedID (Diamond username and corresponding password).
If the Session Investigators form is submitted late, it may not be possible to make the required arrangements in time for your session start. Where no form is submitted by the session start time, the session will be cancelled.
Once the Session Investigators form is submitted, any changes must be made by email to the User Office. All changes are made at the discretion of the User Office and repeated or late changes may not be possible.
The Principal Investigator or Alternate Contacts need to submit the ERA (Experimental Risk Assessment) in UAS.
All the samples and any equipment that will be brought to Diamond must be specified in the ERA. If it is necessary to bring your own sample environments please discuss this well in advance with your local contact.
The ERA must be completed no later than 15 working days before the session start date. If this is completed late it may not be possible to make the necessary arrangements for your experiment.
The Safety, Health and Environment (SHE) team will review the submitted ERA. The ERA will be graded into one of the following categories according to the risk. The risk levels will be based on safety, complexity and compliance requirements.
Low (Green): the session has no restrictions.
Medium (Yellow): the session has specific restrictions or requirements (e.g. supervision, monitoring, special controls/conditions, checks, sample count-in/count-out, records, etc.).
High (Red): the session has specific restrictions or requirements (e.g. supervision, monitoring, special controls/conditions, checks, sample count-in/count-out, records, etc.).
Not Permitted (Black): the session cannot go ahead as currently planned.
The Diamond beamlines and Experimental Hall Floor are covered by Local Rules for the Protection of Persons from Ionising Radiations (or Local Rules). These are in place for your safety and well-being and you should be familiar with these rules before coming to Diamond.
If bringing radioactive samples Users should be aware of the procedures for dealing with radioactive samples at Diamond. There is a radionuclear laboratory for handling low level samples on site covered by a separate Local Rules document. There is a radionuclear laboratory for handling low level samples on site. If you require more information, please contact Fred Mosselmans or Steve Parry.
Any electrical equipment brought to Diamond must first have been Portable Appliance Tested (PAT) at your home establishment and display a valid PAT testing sticker.
Diamond has a number of User Safety Codes, which are brief documents to provide guidance for working with specific hazards. All invesitgators coming to Diamond should be familiar with the codes relevant to thier experiments.
- Code 1 - Nanotechnology
- Code 2 - Liquid Nitrogen
- Code 3 - Pressure Systems
- Code 4 - Sample Transport
- Code 5 - Lasers and UV
- Code 6 - Extremes of Temperature
- Code 7 - High Voltage Equipment
- Code 8 - Magnetic Fields
- Code 9 - Lone Working
- Code 10 - Flow Cells
- Code 11 - Fatigue
All users are reminded to wear appropriate clothing and footwear on the Experimental Hall Floor and that smoking is not permitted in, or within 5m of, any building on site.
If the use of laboratory facilities is required, the following lab standard risk assessments (LSRA) are in place. The LSRA's are documents that assess routine work to be completed in the laboratory and these can be referred to and used, if lab access is required for these purposes. All investigators coming to Diamond should be familiar with the lab standards relevant to their experiments.
Please see the Diamond policies on Eligibility and Travel to indicate who Diamond will reimburse for travel costs and the means of travel that are covered.
There are several bus services that come to the Harwell Campus.
- 32A - Abingdon, Milton Park, Didcot, Wantage
- 34 - Oxford, Abingdon, Wantage
- 98 - Didcot, Great Western Park
- X32 - Oxford, Milton Park, Didcot, Chilton, Wantage
- X34 - Oxford, A34 to Harwell
Buses between Didcot Parkway and the Harwell Campus operate:
- Monday to Friday: 7am to 8pm, 2-4 times per hour
- Saturday: 7:30am to 6:30pm, hourly
- Sunday: 9:30am to 6:30pm, hourly
If you are accommodated offsite Diamond will arrange an open taxi booking for you with two local taxi providers:
- Pryors - 01235 812345
- Go Green - 01235 811100.
This will enable you to take a taxi to your accommodation and it will be charged directly to Diamond. The taxi companies are particularly busy during the school run in the morning and have fewer cars available overnight. Please phone before 8pm for a taxi during an overnight shift or to get to Diamond first thing in the morning. This will enable the taxi company to do everything possible to ensure a car is available. Please plan to make one return journey every 24 hours.
Please see the Diamond policies on Eligibility and Accommodation determine where Diamond will fund accommodation.
Diamond always include breakfast when we book your accommodation.
Users who are being provided with financial support for their experiment will find that their access card has bee loaded with £16 per day which can be spent on site. Diamond encourage all users to use the catering provision on campus. This can be used at the:
- R22 Canteen: The main canteen on Campus
- R1 Cafe: This is a cafe in the R1 building near the library
- Electron Cafe: This is a cafe serving Costa drinks located in the Satellite building next to the Bus Station.
- Vending machines: These are located in the Diamond kitchens in zone 3, zone 7 and zone 11.
If you arrive the night before your experiment you can spend up to £8 on an evening meal on campus.
If you are not staying on the Harwell Campus, you can spend up to £15 per meal on food, which will be reimbursed on the provision of appropriate receipts. No alcohol will be reimbursed.
Often it is simpler, safer and more cost effective to ship samples to Diamond, rather than carry them with you. All samples must be transported following the Carriage of Dangerous Goods Act 2004.
Samples being shipped should be marked for the attention of:
The Experimental Hall Coordinators, Diamond Light Source, Harwell Research and Innovation Campus, Didcot, Oxfordshire, OX11 0DE.
In addition they should be labelled with the:
- Sender's name, institute and contact details
- Session number the samples are to be used for
- Instrument at which the samples will be used
- Specific storage requirements (i.e. temperature)
Diamond Stores are open to accept deliveries between 8am and 5pm Monday - Thursday and 8am and 12noon Friday.
UK and EU users of ISPyB should use the shipping tool within ISPyB to arrange the shipment of samples to Diamond, which will be charged directly to the Diamond DHL account. All other users should note that shipping samples may be reimbursed at the discretion of Diamond. This must be authorised in advance by the Diamond User Office or no reimbursement will be made. Typically the home institute will incur the cost of shipping and invoice Diamond where it is agreed Diamond will meet these costs.