Academic Users: Shipping to and from Diamond from UK (Other couriers)

• Log in to ISPyB.
• Select your proposal.
• Select Shipments.

• Click add shipment.

• Add a Name for the shipment, normally this is composed from the dewar name and any identifying details i.e DLS-MX-123-Remote.
• Select your Diamond dewar ID from the drop down box. If no dewars are listed, you will need to register a new dewar or migrate a dewar from a previous proposal to the current proposal.

Follow the guidelines Unattended Data Collection.  to specifiy sample details, as additional information is required to allow unattended collection.

• Confirm the number of dewars.
• Select a dewar. Repeat if there are multiple dewars.
• Selected Automated/Imager.
• Confirm the safety level that corresponds to that on UAS.
• Add any comments.
• Select an outgoing lab contact, adding one if necessary, by clicking the button on the left hand side.
• Provide the shipping date arranged with your courier.
• Add courier details.
• Click add shipment.

Ship for responsive remote beamtime, one must answer the following questions after ticking the responsive remote checkbox:

• INDUSTRIAL USERS ONLY: is this for remote data collection or mail-in service work? [remote/mail-in].
• Requested beamline session length [hours].
• Energy or wavelength requirements [eV/A].
• Do you need microfocus beam (provide further information in additional comments)? [y/n].
• Are there times in the two weeks after delivery when the people collecting data are unavailable from 1100 Tuesday to 0900 Saturday?
• Additional comments?

These questions allow diamond staff to schedule your visit dependent on your requirements, and constraints on the beamlines. Please note they are subject to change, as we alter the days on which beam may be available.

• Add a name for the shipment.
• Confirm the number of dewars.
• Select a dewar. Repeat for multiple dewars.
• Select the experiment for these crystals from the dropdown list of future experiments.
• Confirm the safety level that corresponds to that on UAS.
• Select an outgoing lab contact, adding one if necessary, by clicking the button on the left hand side.
• Provide the shipping date arranged with your courier.
• Add courier details.
• Click add shipment.

Ship for a future experimental session. This is currently limited to a small number of sessions which are booked in advance, i.e. Serial Synchrotron Crystallography.

• Add a name for the shipment.
• Confirm the number of dewars.
• Select a dewar.
• Select the experiment for these crystals from the dropdown list of future experiments.
• Confirm the safety level that corresponds to that on UAS.
• Add any comments.
• Select an outgoing lab contact, adding one if necessary by clicking the button on the left hand side.
• Provide the shipping date arranged with your courier.
• Add courier details.
• Click add shipment.

 If your name is not in the list of Lab Contacts, click add and fill in this form:

• Define a unique name for the lab contact.
• Add name, phone number, address and email adress. 
• Add details of the courier used.
   

• Click print shipment labels and affix these to the shipment:
  • Dewar Label: affix this label to your dewar which ensures it can be identified at all times at the facility.
  • Outbound Address label: To be attached to the outside of your transport container for shipment to facility.
  • Return Address Label: The return address for your shipment (Please include this in your shipment, e.g. put it behind the outward bound address or in the transport container).
• Attach any paperwork that your courier requires to the dewar.
• Send your dewar with your courier.
• Click the send to DLS button.

• To ship your dewar home, wait for the email notification that your dewar is ready to be returned. 
• Log into ISPyB and select the "Shipments" page from the proposal menu.

• Click on the shipment that contains the dewar you want dispatch back home.
• Click the small “house” symbol in the last column of the information for the dewar that you want to dispatch.

• You will be redirected to a webpage with the title "Request Dewar Dispatch".
• Please fill out the visit and the contact details. 
• Provide details of the courier, including your account number.
• Request dispatch at least 1 working day before courier pickup is arranged for diamond stores.
• If you are arranging pickup by a courier, ensure pickup is within stores hours of 8am-4pm Mon-Thursday, 8am-3pm Friday. 
• If we need to add any paperwork or airway bill, please give full details in the comments, and a copy of details and airway bill to [email protected] 
• If you have included a return airway bill in the shipment case, please indicate this in the dewar dispatch request.
• If you require diamond good handling to arrange pickup on your behalf, ensure the courier information and account number is supplied, and instruction given in the dewar dispatch request, and by email to [email protected] (This may be possible for DHL, Fedex and UPS only).

• Click "Request Dewar Dispatch" at the bottom of the page.