The Diamond IT Acceptable Use Policy (IT AUP) is part of a suite of Information Technology and Information Governance policies listed in the Information Technology Information Governance Framework document. Its primary aim is to enable appropriate, effective and efficient use of systems, services and facilities at Diamond.
Diamond Information and Communication Technology (ICT) systems, services and facilities are provided to enable individuals, as defined in section 2, to use facilities appropriately, effectively and efficiently. All normal use of these systems, within an individual's authority to act in pursuit of Diamond business, is allowed.
The purpose of this Policy is to identify proper usage and behaviour of individuals using Diamond ICT systems and services. It should be read in conjunction with the Information Technology Information Governance Corporate Statement.
The Policy sets common standards of ICT acceptable use. Where additional organisational or project standards of acceptable use are set, these must be consistent with the standards set by this Policy and documented separately. Sensitive or personal information must be appropriately protected in line with other relevant Diamond Policies.
All parties are expected to conduct themselves in line with Diamond’s Values and Behaviours of Respect, Excellence, Collaboration, Integrity and Innovation.
The IT AUP replaces an ‘IT Users Guide and Policy’, dating from January 2010, available from the Intranet, and not designed for the broad range of different types of user defined in Section 2.
This document must be read and adhered to by those listed in the Information Technology Information Governance Framework, namely: all individuals working for Diamond or on our behalf in any capacity, including: Diamond Employees, joint appointees, seconded workers, collaborators, members of advisory groups/committees, members of review panels, students, volunteers, interns, agents, contractors (specifically including suppliers and casual and agency staff), external consultants, third-party representatives and facility users.
Diamond’s Directors have overall responsibility for this policy. The Directors have delegated day-to-day responsibility for its operation to the Head of Cyber Security and Information Governance.
This policy should be read in conjunction with the Data Protection Policy, and any privacy notices that Diamond may communicate.
 The Jisc AUP covers electronic communications network and associated electronic communications networking services and facilities that support the requirements of the UK education and research communities.
Examples of unacceptable activities are given below in this Section; this list is not exhaustive. Breaches of the Policy may:
The following activities are unacceptable:
Individuals may be exposed to unsolicited receipt of content, or accidentally view illegal material:
 This links to the IGC email account, ‘Information Governance Centre’
 Diamond’s SIRO is the Director of Financial and Corporate Services
Diamond encourages the use of Social Media to enhance communication, collaboration, innovation and to engage with third parties in support of Diamond’s objectives. A Social Media policy encourages good practice, clarifies where and how existing policies and guidelines apply to Social Media, promotes effective and innovative Personal Use of Social Media and Business Use of Social Media, whilst at the same time minimising any potential risk of damage, whether reputational or otherwise, to Diamond.
The nature of some forms of work might seem to contravene what would normally be considered appropriate use, for example the study of some medical research. Where this is necessary, it must be restricted to specific approved work identified as necessary for completion of that activity and security professionals consulted who will provide guidance appropriate to the activity and record the exception. Exceptions must be approved by the Information Technology Governance Committee.
This Policy will be reviewed every 2 years by the Information Governance Work Group to incorporate legislation or regulatory changes.
The current version of the Policy is dated 5 July 2021; version 0.5.
Click here to download a printable version of this Policy.
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