Diamond conducts its business in an honest and ethical manner. We take a zero-tolerance approach to bribery and corruption in all its forms and we are committed to acting professionally, fairly and with integrity in all our business dealings and relationships.
This policy applies to all persons working for Diamond or on our behalf in any capacity, including Diamond Employees, joint appointees, seconded workers, collaborators, students, volunteers, interns, agents, contractors (specifically including suppliers and casual and agency staff), external consultants and third-party representatives (“you”).
This policy will be kept under review and may be revised by Diamond from time to time as considered appropriate. It will be the most recently published version of this policy that will apply if any issue arises which needs to be addressed under it.
This policy does not form part of any Diamond Employee’s contract of employment.
Diamond’s Directors have overall responsibility for this policy. Any queries or suggestions relating to this policy should be sent to email@example.com.
A Bribe and all forms of Bribery are strictly prohibited. If you are unsure about whether a particular act constitutes Bribery, you should raise it with your Diamond Primary Contact, your line manager or contact Diamond’s HR team.
Specifically, you must not:
This policy does not prohibit the giving or accepting of reasonable and appropriate hospitality for legitimate purposes such as building relationships, maintaining Diamond’s image or reputation, or marketing Diamond’s products and services.
A gift or hospitality will not be appropriate if it is unduly lavish or extravagant, or could be seen as an inducement or reward for any preferential treatment (for example, during contractual negotiations, during a tender process or in anticipation of accessing facilities).
Corporate Hospitality and Gifts are addressed in Diamond’s Corporate Hospitality and Gifts Policy and can be reported using the Gifts and Hospitality received form (This policy and the associated form are currently only available on Diamond's intranet. If you need any assistance please contact firstname.lastname@example.org).
All accounts, invoices, and other records relating to dealings with third parties including suppliers and customers should be prepared with strict accuracy and completeness. Accounts must not be kept “off-book” to facilitate or conceal improper payments.
A record of gifts and corporate hospitality must be kept in accordance with Diamond’s Corporate Hospitality and Gifts Policy (This policy is only available on Diamond's intranet. If you need any assistance please contact email@example.com).
This policy should be read in conjunction with Diamond’s Anti-Slavery and Human Trafficking Policy, Conflict of Interest Guidelines, Corporate Gifts and Hospitality Policy, Due Diligence Policy, Fraud Policy, Gifts and Prizes Policy, Whistleblowing Policy and Diamond’s Supplier Code of Conduct. (Please note that some of these related Policies are only available on Diamond's intranet. If you need any assistance please contact firstname.lastname@example.org).
If you are offered a bribe, or are asked to make one, or if you suspect that any bribery, corruption or other breach of this policy has occurred or may occur, you must notify your line manager or primary Diamond contact or report it in accordance with our Whistleblowing Policy as soon as possible (Please note that this policy is available on Diamonds intranet site. If you have any questions please contact email@example.com).
Breach of this policy may:
(a) In the case of Diamond Employees, result in disciplinary action up to and including dismissal.
(b) In the case of organisations or individuals who are not Diamond employees, result in termination of any contract that you may have in place with Diamond and/or termination of access to Diamond.
This policy will be kept under review and may be revised by Diamond from time-to-time as considered appropriate. It will be the most recently published version of this policy that will apply if any issue arises which needs to be addressed under it.
For the purposes of this policy, the following definitions shall apply:
Bribe: A financial or other inducement or reward for action which is illegal, unethical, a breach of trust or improper in any way. Bribes can take the form of money, gifts, loans, fees, hospitality, services, discounts, the award of a contract or any other advantage or benefit.
Bribery: The offering, promising, giving, accepting or seeking a Bribe.
Diamond: Diamond Light Source Ltd, a company incorporated and registered in England and Wales, with company number 4375679 and with registered office at Diamond House, Harwell Science & Innovation Campus, Didcot, Oxfordshire, OX11 ODE, United Kingdom.
Diamond Employee: Any person working for Diamond under a contract of employment and any Diamond director or office holder.
Diamond Primary Contact: The person at Diamond who is responsible for the management of any relevant contract.
You: All persons working for Diamond or on our behalf in any capacity, including Diamond Employees, directors, officers, joint appointees, seconded workers, collaborators, students, volunteers, interns, agents, contractors (specifically including suppliers and casual and agency staff), external consultants and third-party representatives.
Click here to download a printable version of this Policy.
Diamond Light Source is the UK's national synchrotron science facility, located at the Harwell Science and Innovation Campus in Oxfordshire.
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Harwell Science & Innovation Campus
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