Users from European organisations continue to be welcome to submit proposals to Diamond. The same funding policy and procedure for expenses remains in place for any visit to Diamond as was in place before Brexit.
Diamond provide Users with financial support for their sessions at Diamond according to the rules set out in this policy. Any financial support provided by Diamond is to cover reasonable expenses incurred by key personnel necessary for a User session at Diamond. Proprietary Users are welcomed, but are not eligible for financial support.
This policy should be read in conjunction with Diamond’s individual policies on travel, accommodation and subsistence.
The number of Users supported shall not exceed:*
*Please note that where Diamond supported Users from an EU institution ask Diamond to cover the costs of shipping samples from the EU, one fewer person will be supported.
**If there is a special requirement within you BAG, please discuss this with us well in advance of your instrument access.
Diamond will cover the costs of shipping up to two dewars of samples per shift to MX beamlines and eBIC microscopes from institutes in the UK or EU. Diamond shall not be liable in any way for any loss, damage or delay during the shipping of samples. Please ensure you have adequate insurance to cover these eventualities.
Diamond has collaborations with Manchester, Birmingham, Oxford and Leeds Universities and does not provide financial support to Users accessing Diamond through these collaborations.
If required, additional access time may be granted to Users before or after their awarded instrument time for a maximum of 2 Users up to:
No financial support will be provided where a User is only accessing offline laboratories.
At the point of submitting the session investigators form the Principal Investigator (PI) or Alternate Contact (AC) will nominate members of the team for financial support, by designating them either ‘Diamond Pays’ or ‘User Pays’.
If designation is not in accordance with this policy, the User Office will contact the PI and suggest an alteration to the designation. If the User Office does not receive a timely response, they will make the required adjustment in accordance with this policy.
Financial support cannot be shared between Users attending a session at different times.
When submitting the session investigators form in UAS, the PI or AC is responsible for registering sufficient competent Users to safely resource their instrument time and/or other work to be carried out at Diamond. This includes considering necessary rest periods and lone working. It may therefore be necessary to bring additional team members to those financially supported by Diamond.
For the purposes of this policy, the following definitions shall apply:
Alternate Contact: Any number of people on a proposal can be identified as Alternate Contacts. Within the UAS they have the ability to carry out all the functions of a Principal Investigator and are considered to do so at the discretion of the Principal Investigator.
BAG Access: A proposal submitted to the BAG access route in UAS. A BAG (Block Allocation Group) is a group of scientists, potentially from more than one institute, who compose a joint proposal to Diamond, in order to receive regular access to Diamond over a two year period.
Commissioning Call: When an instrument is new or developing a new technique, it is customary to appeal to the user community for relevant proposals. This call for users is known as a commissioning call. Proposals submitted in response to a commissioning call will be in the commissioning access route in UAS.
Diamond: Diamond Light Source Ltd, a company incorporated and registered in England and Wales, with company number 4375679 and with registered office at Diamond House, Harwell Science & Innovation Campus, Didcot, Oxfordshire, OX11 ODE, United Kingdom.
Diamond Employee: Any person working for Diamond under a contract of employment.
Diamond Users: Diamond Users shall include the following persons making use of Diamond instruments: scientists and engineers from academia, research councils and charitable institutions, researchers from commercial and non-commercial organisations and Diamond employees.
Diamond Instruments: All research facilities made available by Diamond.
In House Research: Diamond has an allocation of instrument time for Diamond employees and their collaborators. This instrument time is known as In House Research.
Long Term Proposal: A proposal submitted to the long term access route in UAS. A small number of proposed experiments require regular access to Diamond over a two year period in order to carry out a more significant experiment.
Offline Laboratory: Any access to instruments at Diamond that do not require submission of a proposal. Usually this is access to equipment not attached to the synchrotron machine, eBIC or ePSIC.
Principal Investigator: One person is identified as Principal Investigator on every proposal. They are considered as the person ultimately responsible for the proposal and all experimental sessions carried out on that proposal.
Proprietary Users: A subset of Users, who pay for their access to Diamond in order to ensure that their research remains confidential.
Rapid Access: A proposal submitted to the rapid access route in UAS. These are usually for an experiment that needs to be carried out urgently to complete a paper or thesis or to provide initial data or proof-of-principle for a standard proposal.
Standard Access: A proposal submitted to the standard access route in UAS. The majority of proposals to Diamond are in this category and are usually for one or two sessions at Diamond in a specific six month time period.
UAS: The User Administration Software (UAS) is used to record User information and to facilitate the logistics of proposal and session management.
Diamond Light Source is the UK's national synchrotron science facility, located at the Harwell Science and Innovation Campus in Oxfordshire.
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