Diamond is registered with the Information Commissioner’s Office as a data controller and has been since 26 June 2002.
Diamond processes personal data to enable the organisation to promote and supply the services offered, to maintain our accounts and records and to support and manage employees and third parties contracting with Diamond.
Please contact the Data Protection Officer Paul Jeffreys (email@example.com) should you have any questions/comments related to personal data at Diamond.
Where Diamond contracts with a third party and where appropriate, the contract will detail the arrangements for holding, processing and disclosing personal information.
Diamond employees give formal consent to Diamond to hold, process and disclose personal information for the purpose of efficiently operating their contract of employment with Diamond. This consent is granted in employees’ contracts of employment. Our Privacy Notice details the types of information that Diamond holds on its employees and the purpose for which it is held.
Diamond’s Data Protection Policy sets out responsibilities under the Data Protection Act. It includes fair processing guidelines; it confirms the type of information held by Diamond (and the purpose of keeping the information) and details arrangements for releasing data to other organisations.
This quick guide is in addition to Diamond’s policies on privacy, data protection and information technology and does not replace these or any other Diamond policies.
Before undertaking any new types of processing of personal data, including collecting personal data for a new purpose, you must undertake a 'Data Protection Impact Assessment'. These assessments help us to comply with our data protection obligations and meet the privacy expectations of individuals. Please contact Diamond's Data Protection Officer at firstname.lastname@example.org to assist with this.
Diamond employees and third parties contracting with Diamond must take the following steps to comply with the Data Protection Act and to keep personal data that Diamond holds secure:
If Diamond holds personal data about an individual, he/she has a right to a copy of that personal data.
If you would like a copy of the personal data that Diamond holds about you or if you are a Diamond employee and you receive such a request from an individual (a “subject access request”), please send the request to Diamond's Data Protection Officer Paul Jeffreys (email@example.com) with the words “Subject Access Request” in the subject line and include specific details of the data requested. Please keep in mind that Diamond has a maximum of 30 days to respond.
When creating new forms to collect personal data at Diamond, keep in mind that we need to know:
Updated March 2021
Click here for a printable version of this Quick Guide.
Diamond Light Source is the UK's national synchrotron science facility, located at the Harwell Science and Innovation Campus in Oxfordshire.
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