Conference Administrator

This vacancy is now closed
Job Title Conference Administrator
Job Reference DIA0758/CB
Post Type
Division CEO's Office
Salary information Circa £21,904
Application deadline 16/09/2012

Job Description

Diamond Light Source is the UK’s national synchrotron science facility. Located at Harwell Science and Innovation Campus in Oxfordshire, we enable world-leading research across a wide range of scientific disciplines and industrial applications.

We are looking for someone to support the delivery of international and national scientific and technical conferences, such as IBIC; and proactively undertake fundraising, grant writing, and content planning to facilitate and support in-house scientists and technical staff in their requirements.

Duties to include:

• Facilitate the creation of web interfaces and registration systems relating to conferences, as required;
• Maintenance of database;
• Prepare costings, monitor budgets, and report on spend for allocated conferences;
• Help develop bids and fundraising plans for international conferences and workshops;
• Coordinate the invoicing and documentation for events sponsors;
• Coordinate the production of literature related to events and conferences, badges and posters, as required;
• Facilitate the production of conference proceedings (proofreading, formatting etc.), liaising with the scientists as appropriate;
• Undertake the administration for the yearly schedule of conferences, including: risk assessments, registration and payments, catering/accommodation/transport booking, front of house support, post-event evaluation and reporting;
• Attend and minute meetings for events and conferences;
• Liaise with staff and contractors as appropriate

Qualification & Experience - Essential

  • Highly organised individual;
  • Strong attention to details;
  • Ability to manage various tasks at once;
  • Strong IT  skills – standard MS office, database Management;
  • Strong sense of initiative;
  • Experience of organising and co-ordinating events and workshops;
  • Person flexible and able to quickly adapt to new environments;
  • Person able to work as a team and build good relationships with scientists and senior management;
  • Flexible to work outside standard office hours

Qualification & Experience - Desirable

  • Understanding of science and scientific issues;
  • Experience of managing people;
  • Experience of working in a scientific environment
  • Experience of publications production and management;
  • Experience of website systems and event interfaces;
  • Degree or equivalent experience in a similar post in a science organisation

Further Information

Applying for employment

For further details on applying for employment at Diamond, please visit our 'Application Form' page.

Appointments will be made depending on the skills and experience of the candidate. Electronic Diamond application forms in MS-Word are preferred. These should be emailed to

Other information