HR Assistant

This vacancy is now closed
Job Title HR Assistant
Job Reference DIA0655/SB
Post Type
Division Finance and Admin
Salary information £17,196 - £21,335 (depending on skills, qualifications and experience)
Application deadline 26/09/2011

Job Description

  • To provide administrative support to the HR team.
  • To liaise effectively with stakeholders in the provision of a good recruitment service under the guidance of the HR Administrators:

                 o  Liaising with advertising agencies and recruitment agencies
                 o  Dealing with problems that may arise, e.g. wrong dates on the advert or changes to interview dates 
                 o  Responding to enquiries e.g. for application packs, status of application
                 o  Logging responses including numbers of applications
                 o  Arranging interviews, booking rooms and refreshments 
                 o  Informing, planning and setting interview dates as required by Recruiting managers including notification of closing dates
                 o  Collating applications for short listing by interview panels
                 o  Distribution of interview packs for interview panels
                 o  Dealing with correspondence 
                 o  Setting up files and archiving records

  • To provide general administrative support e.g. handling phone and email queries, photocopying, maintaining equipment, dealing with the opening and distribution of post, supporting other areas of work as required
  • To be responsible for ensuring all data (including equal opportunities) is  captured on relevant databases in compliance with company policy
  • To take the initiative in dealing with problems that may arise e.g. inviting reserve candidate(s) for interview etc.
  • To undertake projects as assigned  
  • To undertake all duties with due regard to the company’s policies.

Qualification & Experience - Essential

  • Good communication skills; both verbal and written
  • Ability to organise and prioritise workload
  • Good interpersonal skills
  • Ability to interact effectively with staff at all levels
  • Ability to work as part of a team
  • Good attention to detail
  • Self-motivated and pro-active
  • Good problem-solving skills
  • Good IT literacy; including the use of MS Office applications such as Word and Excel
  • 5 GSCEs Grade A – C or equivalent


Qualification & Experience - Desirable

  • Knowledge of HR practice
  • Knowledge of Recruitment processes
  • Experience of working in an office environment
  • Knowledge / experience of using databases

Further Information

Applying for employment

For further details on applying for employment at Diamond, please visit our 'Application Form' page.

Appointments will be made depending on the skills and experience of the candidate. Electronic Diamond application forms in MS-Word are preferred. These should be emailed to

Other information