HR Coordinator

This vacancy is now closed
Job Title HR Coordinator
Job Reference 031/18/TH
Post Type Full Time ideally / 12 months Fixed Term Contract
Division Finance and Corporate Services
Salary information £25,499 to £29,999 (Discretionary range to £34,499)
Application deadline 25/03/2018

Job Description

  • To be the main point of contact for general HR enquiries from both internal and external customers, providing information and guidance in line with Company guidelines.  Referring queries where necessary to the HR Business Partner as appropriate;
  • Recruitment: To support Managers on recruitment campaigns including liaison with advertising agency to prepare and draft advertisements, review and amend job descriptions, undertake interview administration including arranging dates/location for interviews, preparing interview packs, managing candidates, processing expense claims, informing candidates of outcome, produce contracts of employment and associated paperwork, coordinate pre-employment formalities including reference requests and medical clearance and ensuring that right to work in the UK checks are undertaken at the appropriate time;
  • HR software systems (e.g. Carval and Hireserve) – testing software and updates, writing of guidance for staff /managers and HR team; advising and training managers in the use of the system, ensuring that the system is accurate and maintained;
  • Job Evaluation: to arrange panel meetings, ensuring that all supporting documentation is circulated; and ensuring that the JE Matrix is maintained and kept up-to-date;
  • Briefings: To deliver induction, maternity and other similar briefing sessions for all employees including the completion of appropriate paperwork;
  • To input absence and leave of absence forms, chasing any outstanding forms and querying missing information.  In addition to be responsible for ensuring absences are covered by statements of fitness for work as appropriate, and escalate to HRBP as necessary;
  • Payroll and Pensions: To input information into the Payroll system and run payroll in compliance with HM Revenue & Customs (HMRC) and Company requirements by ensuring the accuracy and integrity of data including undertaking all pension related administration;
  • To manage the probation reports, issuing probation guidance, making sure probation reports are prepared by managers by the appropriate date and returned to HR. To identify reports which include unsatisfactory performance and bring these to the attention of the relevant manager and HRBP;
  • Systems and Data: To administer all databases, tracking spreadsheets and HR Inboxes e.g. Carval, HR-online, Employee Handbook for access by users including the input and accurate maintenance of all data e.g. vacancy and application information, recruitment schedule including advertising and relocation costs, holiday and training records, employee data including sickness absence, updating the Employee Handbook and to produce reports as required;
  • To process all HR administration and letters relating to the employee lifecycle (starters, leavers, maternity, absence);
  • General Administration: To ensure the accuracy and confidentiality in the maintenance and provision of all activities, records and services and to deal with or respond to queries in a timely manner; to liaise with external bodies as appropriate; all activities to be undertaken in accordance with statutory, Company and Departmental guidelines;
  • Other: To support team members and undertake other activities of a similar nature as required.

Qualification & Experience - Essential

  • 2 ‘A’ levels or equivalent;
  • CIPD (level 3-5);
  • Proficient in Microsoft Office (Including Word, Excel);
  • Excellent administrative skills;
  • Excellent numerical Skills and attention to detail;
  • Excellent organisational and prioritisation skills;
  • Good written and verbal communication and interpersonal skills;
  • Strong customer focus;
  • Ability to use initiative;
  • Effective problem solving skills;
  • Ability to work as part of a team;
  • Ability to work to multiple and tight deadlines;
  • Relevant HR and Payroll administration experience;
  • Working knowledge of pensions requirements;
  • A general understanding of employment law and HR policies and principles;
  • Experience gained providing support and advice to managers.

Qualification & Experience - Desirable

  • Experience of using HRIS and Payroll software
  • CIPP qualification or equivalent

Further Information

Applying for employment

For further details on applying for employment at Diamond, please visit our 'Application Form' page.

Appointments will be made depending on the skills and experience of the candidate. Electronic Diamond application forms in MS-Word are preferred. These should be emailed to

Other information