Librarian & Information Administrator

This vacancy is now closed
Job Title Librarian & Information Administrator
Job Reference DIA1037/TH
Post Type Full time, 12 month fixed term
Division CEO
Salary information Circa £26k
Application deadline 14/06/2015

Job Description

Diamond Light Source is the UK’s synchrotron. It works like a giant microscope, harnessing the power of electrons to produce bright light that scientists can use to study anything from fossils to jet engines to viruses and vaccines.

The institute has been operational since 2007 with academic users utilising our unique facilities to experiments which are resulting in peer-reviewed publications. Our database is now close to 4,000 records and growing rapidly. We would like to welcome a librarian and information administrator to support the growth of activities. Accurate and timely update of the system is critical to the operation of Diamond and its reporting.  The ideal candidate will be customer focussed with an amazing attention to details matched with a can do attitude.  You will join a dynamic team who primary focus is to communicate and disseminate the startling scientific outputs of both our staff and our user community.

Duties - Manage the publications database, including developing mechanisms to enhance future data entry requirements for the Company.

Publications database. Manage the Company publications database, using specialist knowledge, e.g.

  • Responsible for reviewing datasets for the publication database and managing the process of reattributing categories and tags as required as well as funding sources for each published paper;
  • Manage the introduction of new administrative features into the systems interface ensuring developments meet the organisations ongoing requirements;
  • Search for new publications relating to work undertaken at Diamond defining categories using librarian tools such as web of science and associated systems;
  • Catalogue the information swiftly and effectively by liaising as necessary with academics involved;
  • Produce monthly reports for the database and associated statistics.

Magazines and newspaper

  • Review and identify scientific articles through regular impact factor assessment for subsequent use in science highlights and other communications related activities;
  • Working with STFC library services, facilitate access to journals for diamond scientists and staff;
  • Maintaining relationships with collaborators like the British Library, STFC, RCUK etc.;
  • Manage the newspaper licence agreement.

Open access

  • Facilitate and administer the open access process to allow articles to be published online (gold and green) for Diamond in collaboration with our legal department;
  • Liaise with the contracts team to negotiate discounts for making articles accessible online;
  • Develop the content of the publication database to create a repository for online articles.

Information management

  • Responsibility for ensuring full alignment of naming, categories, key words and tagging is in place for science highlights, case-studies and scientific papers delivered by the facility;
  • Provide information to the Contracts Manager about the  range of subscriptions required by Diamond scientists;
  • Support researchers with literature searches using databases, printed resources and the internet;
  • Identify and deliver training related to information management for scientific staff;
  • Work with the Head of Communications in developing a long-term archive for corporate information – video, images etc.

Qualification & Experience - Essential

  • Qualified and experienced librarian or in information management;
  • Expertise in online searching using both the Internet and subscription services;
  • Experience in a data entry and cataloguing;
  • Ability to catalogue and administer systems swiftly and accurately;
  • Excellent IT skills, and knowledge from MS office to specialist packages like web of science;
  • Ability to communicate effectively with all sections of the organisation;
  • A confident but welcoming manner with a can do attitude;
  • Attention to detail is paramount.

Qualification & Experience - Desirable

  • Chartered Institute of library and Information Professionals;
  • Strong interest in scientific literature;
  • Confidence in working with a rich cultural mix of staff and scientists;
  • Experience of working in a similar environment.

Further Information


Applying for employment

For further details on applying for employment at Diamond, please visit our 'Application Form' page.

Appointments will be made depending on the skills and experience of the candidate. Electronic Diamond application forms in MS-Word are preferred. These should be emailed to

Other information