Preference must be shown for the most economical means of transport. Car mileage/hire cars will only be paid if it is more economical then standard class rail travel and groups should travel together. This is particularly the case for long distance journeys. Multiple reimbursements of car costs for a beamtime session are at the discretion of Diamond Light Source.
Train travel: users should book this directly and plan to arrive at Didcot Parkway Station. Please note that only standard class rail travel will be reimbursed.
most economical air fare (up to APEX) travel. Users should refer to the table in our Travel and Subsistence policy
to see UK airports which have a cost efficient transfer to Diamond. Users should plan to arrive at Didcot Parkway Station
Claims for mileage: users should detail each trip as an individual item on their claim form. Reimbursement will be calculated at 45p per mile.
Hire cars: should be booked through the establishment and they must send an invoice to Diamond Light Source within three months. Users may only claim for the hire charge & the fuel expended. The option of one-way hire should be considered if relevant. In order to make the use of hire cars cost-effective, all team members must travel together.
Taxis: users should request taxis in advance via the User Office. The User Office will arrange an open booking with a local taxi firm and pay for it directly. Users should give their name to the taxi driver, state their destination and tell them it is an open booking. Please note, in daytime hours users are expected to use the local bus service from Didcot Parkway Station unless they have heavy experimental equipment.
If users do not request a taxi booking and then submit a claim for the taxi fare then Diamond Light Source will reduce the claim to the cost that it would have incurred.
Buses are available from Didcot Parkway Station to the Harwell Campus. Buses should be used during the day both in the week and at weekends. A link to the timetable can be found here
Bicycle: this will be reimbursed at 20p per mile.
Claims must be accompanied by copies of travel vouchers, car hire agreements, petrol receipts etc. and VAT receipts should be obtained where possible. Claims should be presented in chronological order so that the journey can be followed. Claims which are completed incorrectly will be rejected.