- Policy Statement
- Who does this policy apply to?
- Who is responsible for this policy?
- What is Experimental Data?
- Who owns the Experimental Data?
- Where and how long will the Experimental Data be stored?
- Confidentiality and access to the Experimental Data?
- Third-party Experimental Data management obligations
- Experimental Data and publications
1. Policy Statement
Diamond is committed to ensuring that there is transparency in the manner in which Experimental Data produced using Diamond Facilities is owned, stored, accessed and managed.
The purpose of this policy is to provide Users conducting Peer Reviewed Research with information and guidance on Experimental Data ownership, storage, access and management and to ensure that Experimental Data is managed and used in ways that maximises public benefit.
2. Who does this policy apply to?
This policy applies to Users of Diamond Facilities who conduct Peer Reviewed Research and produce Experimental Data.
Experimental Data arising from Proprietary Research is not covered by this policy and is subject to separate contractual arrangements.
3. Who is responsible for this policy?
Diamond’s Directors have overall responsibility for this policy. Any queries or suggestions relating to this policy should be sent to firstname.lastname@example.org
4. What is Experimental Data?
Experimental Data is Raw Data, Analysed Data and all associated Metadata produced at Diamond and arising from Peer Reviewed Research.
5. Who owns the Experimental Data?
Subject to pre-existing obligations to Diamond, their Establishment, grant funding agencies or other third parties, Users conducting Peer Reviewed Research will own the Experimental Data that they produce.
6. Where and how long will the Experimental Data be stored?
Experimental Data will be stored by Diamond for a minimum period of 30 days from the date of its creation, with at least one copy of the Experimental Data being stored on a hard disk.
Users are responsible for copying and making arrangements for long term storage of the Experimental Data. Diamond is under no obligation to store Experimental Data beyond the initial 30 day period.
Following the initial 30 day storage period, Diamond will create a single archive copy of the Experimental Data on tape.
7. Confidentiality and access to the Experimental Data
Diamond shall use reasonable endeavours to preserve the confidentiality of Experimental Data.
Diamond shall use reasonable endeavours to ensure that access to Experimental Data will be restricted to the Users conducting the Peer Reviewed Research to which the Experimental Data relates and appropriate Diamond employees.
8. Third-party Experimental Data management obligations
Users of Diamond Facilities are responsible for meeting any third-party data management obligations that may be applicable.
9. Experimental Data and publications
Users are required to publish all publishable Peer Reviewed Research on an open access basis and in a timely and responsible manner that does not harm intellectual property.
For the purposes of this policy, the following definitions shall apply:
Analysed Data: Raw Data and Metadata that has been manually or automatically evaluated using analytical and logical reasoning.
Diamond: Diamond Light Source Ltd, a company incorporated and registered in England and Wales, with company number 4375679 and with registered office at Diamond House, Harwell Science & Innovation Campus, Didcot, Oxfordshire, OX11 ODE, United Kingdom.
Diamond Facilities: All research facilities made available by Diamond.
Establishment: The User’s employer.
Experimental Data: Raw Data, Analysed Data and associated Metadata arising from use of Diamond Facilities.
Experimental Proposal: The Peer Reviewed Research proposal submitted by the User to Diamond’s User Office.
Metadata: Information pertaining to Raw Data collected as a result of use of Diamond Facilities and shall include (but shall not be limited to) the context of the experiment, the experimental team, experimental conditions and other logistical information.
Peer Reviewed Research: Research using Diamond Facilities that has been evaluated by others working in the same field, is conducted under an Experimental Proposal and for which there is an obligation to publish publishable Results.
Proprietary Research: Commercially confidential research using Diamond Facilities and for which there is no obligation to publish the Results.
Raw Data: Data produced as a result of use of Diamond Facilities, excluding Analysed Data and Metadata.
Results: Any inventions, designs, information, know-how, specifications, formulae, Experimental Data, processes, methods, techniques and other technology arising out of Peer Reviewed Research.
Users: Users shall include the following persons making use of Diamond Facilities: scientists and engineers from academia, research councils and charitable institutions, researchers from commercial and non-commercial organisations and Diamond employees.